• Administrative Assistant (Part-Time)

    Location US-TX-Austin
    Job ID
    2018-3719
    # Positions
    1
    Experience (Years)
    5
    Category
    Administrative Assistant
    Deadline Date
    9/1/2018
    Duration (Hours)
    20
    Duration (Months)
    12
    Visa Restrictions
    Authorized to work in the US
  • Overview

    Allied Consultants, Inc. is an Austin-based firm which has for 25 years been a premier provider of technical and business professionals to clients in Texas. We are currently seeking an experienced Administrative Assistant to be a key resource on a technical services team.

     

    Allied Consultants offers its family of consultants excellent rates, a local support staff, and an attractive benefits package which includes medical insurance (Allied shares a percentage of the cost), life insurance, a matching 401(k) plan and a cafeteria plan.

    Candidates selected for interview will be required to undergo criminal background checks and may be required to complete a drug screen in accordance with Federal and State Law.  Offers of Employment are contingent on a successful background check


    Allied Consultants is an equal opportunities employer.

    Responsibilities

    • Main duties will include the following but are not l Payroll Related data entry/ Processing
    • Contract Management- MAS, ITSAC, Best Value (Onboarding, Terminations)
    • Administrative support - including:
      • Office Projects
      • Event Planning
      • Ordering Supplies and maintain office inventory
      • General Office Cleanliness
      • General Office Organization
      • Answer and screen telephone calls
      • Distribute Mail
      • Scanning Invoices for Accounts Payable
      • Processing bill payment/ expenses
      • Creating Deposits and maintaining records
      • Document Creation
      • Marketing initiatives
      • Coordinate travel arrangements
      • Provide general support to visitors
      • Assist in the preparation of regularly scheduled reports
      • Maintain Contact lists
    • Produce monthly newsletter
    • Assist in Budget Tracking
    • Vendor Administration (IT, Phones, Building Maintenance)
    • Assistance with Internal Auditing
    • Hub Subcontracting Plan Management – (Create, Track, and Modify)
    • Assist with Open Enrollment

    Qualifications

    Required Skills/Experience:

    • 5+ years of Office Administration or Clerical experience
    • Professional communication skills (e-mail, phone, in person)
    • Must be proficient with Microsoft Outlook, Word, PowerPoint, Excel
    • Team oriented individual with the willingness to help others

    Preferred Skills/Experience:

    • Bachelor's Degree/ Associates Degree in Business or related field.
    • Payroll Processing Experience Open Enrollment and Benefits Knowledge 
    • Human Resources experience – Onboarding and Terminations
    • Contract Management



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